Camp & Clinics Policies

Camps & Clinics Policies

Confirmation of Enrollment

Upon registering in one of our camps or clinics and payment has been processed, you will receive a confirmation email.  The email will have details regarding what to expect and what to bring to the clinic.  This email confirms you child's enrollment.  
If you do not receive an email after registering, please send an email to

Payment of Fees

Registrations will be accepted on a first come-first served basis through our online registration system. Please be advised that, your child is not considered to be registered until payment has been received. Once the online registration process has been completed and payment rendered, your child’s slot in the camp/clinic is secured. NAVC clinics and camps have sold out the last two years, so we recommend that you register and pay early to reserve your slot. Online payments may be made with a credit or debit card through our online registration system. Payments may also be made with personal check made payable to NAVC and mailed to NAVC Att: Kim Fannon 929 Essic Road Ball Ground, GA 30107. 

Cancellations and Refund Policy

To cancel a registration, please send an email to  Deadline for cancellations is 14 days before the start of the camp or clinic.

For cancellations occurring 14 days or more before the first day of clinic/camp you are registered for, we will refund your paid fees minus a $35 administrative fee.

Refund requests will not be honored once the 14-day deadline has passed.  The balance of the camp fee, less the $35 administrative fee, will be refunded only if:
– Family plans change and the participant can no longer attend. In this case written notification must be received 14 days before the opening date of the confirmed clinic/camp session;
– The participant does not attend due to illness or injury. A letter from a physician must accompany the refund request;
– The participant is sent home from camp due to illness or injury occurring at camp. Refunds are prorated in such cases and will be made only at the written request of the parent.

No refunds will be made if the participant does not attend the clinic/camp program (whether in partial days or full duration of the clinic/camp) or leaves early for any other reason, even if the slot is filled by another participant.

For any questions about our refund policy, please send an email to


Contact Information

Steve Wilcosky, Director Camps & Programs/Director Recruiting

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