Tournament Travel Information

                                          TRAVEL INSTRUCTIONS


                                                                        HOTEL ACCOMMODATIONS
 
NAVC Travel Coordinator will book the roms for players (ages 14-18) and coaches at all tournaments that require overnight travel.  The cost of the hotel room for our 14-18 players who will stay in room as teams (4 girls per room) is included in the Player Fee.  Our teams 13 & under players stay with their parents, see below for family's booking rooms instructions.  The hotel information will be posted on our Travel Itinerary that is accessible on our Teams for Tournaments Page Click Here
 
NAVC Travel Coordinator will book a block of rooms for parents of players on all teams ages 10-18. It is the athlete's family responsibility to contact hotel and use credit card to book room by date that is listed.  The cost of the parents hotel  room, including those teams ages 13 & under who stay with their parents is not included in the Player Fee.

Many tournaments now use a "Stay to Play" policy which means that in order to participate in the tournament we must stay at a hotel contracted by the housing company.  When our teams travel to tournaments that use the "Stay to Play" policy we will direct you to the housing company website to make your reservations.

                                                                                    AIR TRAVEL
  
All athletes and their families are responsible for procuring their own airfare. Athletes should arrive the evening prior to competition. All return airfare should be booked to leave tournament city after 7:00 pm on final day of competition.

                                                          TRAVEL TO AND FROM TOURNAMENTS
 
Travel to and from tournaments is not provided by NAVC, the family is responsible to have the player at the tournament at the date & time set by the Head Coach.  If a family member is unable to attend the tournament you will need to set up transporation with other families attending the tournament.

                                                                                 TRAVEL POLICIES

The NAVC travel policies (located at the right side of this page) will hopefully answer all questions and/or concerns about the club’s trips to participate at tournaments. It is not intended to be a complete list and for the safety of our players, circumstances for any travel may require additional restrictions.

Everyone wants to have an enjoyable trip and in efforts to do this, everyone must adhere to some very basic policies. Both parents and players should review the policies to ensure that they have a complete understanding of the expectations that come with traveling as a member of North Atlanta Volleyball Club.

NAVC and its staff take the responsibility of traveling with a group of young ladies & boys extremely seriously. We have a zero tolerance policy for all players who violate any rule or code of conduct throughout the duration of the trip! From the moment a player arrives at the point of team assembly to the moment team travel is complete, each player will be under the supervision of NAVC staff and team chaperones.

Players and parents need to understand that the overall purpose of each trip is to participate in a volleyball tournament. Team social activities, while not discouraged, will come second to tournament requirements. Coaches/Chaperones will ensure that players have the opportunity to receive at least eight hours of sleep per night and eat three meals a day. Any social plans will be made around each team’s playing schedule, sleeping and eating requirements.

When you travel to a tournament here is how it will work:
  • Check in: Between 9-10:00. Please have all dinners finished by 9. Coach will confirm a meeting time once she/he receives everyone's anticipated ETAs.
 
  • Lights out: In bed, lights out, uniform laid out NO LATER THAN 10:00 at regular tournaments, at National Qualifiers 9:30 pm lights out.  Coaches will start room checks promptly after team meeting. If you are arriving after 10:30, please have your daughter go to your room for the night. Text your Coach so that she/he knows you have arrived safely. 
 
  • Cell phones/ iPods, iPads/ Laptops/ Kindle: All will be taken up during your room checks. 
FAQ:
Parent Concern: This is my daughter's first time sleeping away from home.
Club response: She will be with 2-3 roommates for company.
Parent Concern: My daughter might need me in the middle of the night.
Club response: She can use the hotel room to call your room/ cell phone. 
Parent Concern: What if there is a fire?
Club response: She shouldn't stop to make a phone call regardless. Follow fire drill rules lead by hotel.
Daughter concern: How will I set my alarm?
Club response: Call the front desk for a wake up call. Also, Coach will call each room in the morning to make sure you are up
 
Hotel roaming: You must be with either a parent or your roommates the entire time. Coaches must know where you are at all times. Do not run around the halls or misrepresent NAVC.

Skyline Travel Policy
Skyline has some teams that travel regularly to play in tournaments, has some teams where travel is limited to a few events per season, and some teams where there is no travel other than local travel to and from our own area. Skyline prohibits all types of physical abuse, sexual abuse, emotional abuse, bullying, threats, harassment and hazing, all as described in the USA Volleyball SafeSport Handbook. Skyline has established policies to guide our travel, minimize one-on-one interactions and reduce the risk of abuse or misconduct. Adherence to these travel guidelines will increase player safety and improve the player’s experience while keeping travel a fun and enjoyable experience.
We distinguish between travel to training, practice and local tournaments (“local travel”) and team travel involving an overnight stay (“team travel”).
Local Travel
Local travel occurs when Skyline does not sponsor, coordinate or arrange for travel.

Players and/or their parents/guardian are responsible for making all arrangements for local travel. The team and its coaches, managers or administrators should avoid responsibility for arranging or coordinating local travel. It is the responsibility of the parents/guardians to ensure the person transporting the minor player maintains the proper safety and legal requirements, including but not limited to: a valid driver’s license, automobile liability insurance, a vehicle in safe working order, and compliance with applicable state laws.

The employees, coaches and/or volunteers of Skyline or one of its teams, who are not also acting as a parent, should not drive alone with an unrelated minor player.
 
Team Travel
Team travel is overnight travel that occurs when Skyline or one of its teams or designees sponsors, coordinates or arranges for travel so that our team can compete locally, regionally or nationally. Because of the greater distances, coaches, staff, volunteers and chaperones will often travel with the players.

When possible, Skyline will provide reasonable advance notice before team travel. Travel notice will also include designated team hotels for overnight stays as well as a contact person within Skyline or the team. This individual will be the point of contact to confirm your intention to travel and to help with travel details.

Regardless of gender, a coach shall not share a hotel room or other sleeping arrangements with a minor player (unless the coach is the parent, guardian or sibling of the player).

The coach or his/her designee will establish a curfew by when all players must be in their hotel rooms or in a supervised location. Regular monitoring and curfew checks will be made of each room by at least two properly background screened adults. At no time should only one adult be present in a room with minor players, regardless of gender.

Team personnel shall ask hotels to block adult pay per view channels.

Individual meetings between a coach and a player may not occur in hotel sleeping rooms and must be held in public settings or with additional adults present, with at least one of those adults being the same gender as the player.

The team will make every effort to accommodate reasonable parental requests when a child is away from home without a parent. If any special arrangements are necessary for your child, please contact the team personnel who can either make or assist with making those arrangements.

No coach or chaperone shall at any time be under the influence of drugs or alcohol while performing their coaching and/or chaperoning duties.

In all cases involving travel, parents have the right to transport their minor player.

Prior to any travel, coaches will endeavor to make players and parents aware of all expectations and rules. Coaches will also support chaperones and/or participate in the monitoring of the players for adherence to curfew restrictions and other travel rules.

If disciplinary action against a player is required while the player is traveling without his/her parents, then except where immediate action is necessary, parents will be notified before any action is taken, or immediately after.

Players are expected to remain with the team at all times during the trip. Players are not to leave the competition venue, the hotel, restaurant or any other place at which the team has gathered without the permission/knowledge of the coach or chaperone.

When visiting public places such as shopping malls, movie theatres, etc., players will stay in groups of no less than three persons. Athletes 12 and under will be accompanied by a chaperone/parent.
Safety Policies

Respect the privacy of each other;

Only use hotel rooms with interior entrances;

Must wear seatbelts and remain seated in vehicles;
Behavior Policies


Be quiet and respect the rights of teammates and others in the hotel;

Be prompt and on time;

Follow cell phone usage guidelines established in Players Manual;

Follow social media guidelines established in Players Manual;

Respect travel vehicles;

Follow club travel dress code including cover-up of spandex outside the playing venue;

Use appropriate behavior in public facilities, including language;

Abide by both the ” in- rooms” and “lights out” curfews;

Players m ust stay in assigned hotel room;

Needs and well-being of the team come first.
Financial

No room service without permission

Players are responsible for all incidental charges

Players are responsible for any damages or thievery at hotel
Code of Conduct / Honor Code
1. Team members will display proper respect and sportsmanship toward coaches, officials, administrator, teammates, fellow competitors and the public at all times.
2. Team members and staff will refrain from any illegal or inappropriate behavior that would detract from a positive image of the team or be detrimental to its performance objectives.
3. The possession or use of alcohol or tobacco products by any athlete is prohibited.
4. The possession, use or sale/distribution of any controlled or illegal substance or any form of weapon is strictly forbidden.
5. Team members are reminded that when competing in tournaments, traveling on trips and attending other club-related functions, they are representing both themselves and [Club]. Athlete behavior must positively reflect the high standards of the club.
Failure to comply with the Honor Code as set forth in this document may result in disciplinary action. Such discipline may include, but may not be limited to:
i. Dismissal from the trip and immediate return home at the athlete’s expense;
ii. Disqualification from future tournaments, either local or traveling;
iii. Financial penalties;
iv. Dismissal from team; and/or
v. Penalties set forth in the USA Volleyball Participant Code of Conduct, which may include a lifetime ban.
Players are to refrain from inappropriate physical contact at team activities.
Players are to refrain from the use of inappropriate language.

Contact Information

Craig LaFontaine, Executive Director

Related Links

SRVA Website

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